Security deposit deduction ledger and refund worksheet
Keep each proposed charge, amount and receipt reference in one place, calculate a draft refund and print an itemized accounting.
Deposit and property
Proposed deduction items
Only add charges after independently checking the lease, state and local rules, actual invoices, depreciation and ordinary wear-and-tear exclusions.
Draft deposit reconciliation
Itemized statement — draft
Not a legally validated notice. Deposit return deadlines, permissible deductions, receipts and interest requirements vary by jurisdiction. No deadline or legal eligibility is calculated.
How to organize security deposit deductions
Landlords and property managers should keep an itemized accounting rather than a single unexplained charge. A useful record connects each proposed deduction to a factual description, an invoice or receipt reference, and the amount being claimed. This free worksheet calculates totals; it does not determine whether a deduction is allowed.
Use your original move-in documentation, move-out photographs and actual receipts to review each line. Export the ledger for your records and verify local rules and delivery requirements before sending a final statement. This tool does not upload tenant details or generate legally approved language.